Inviting team members

You can invite members to your workspace to create forms and view submissions as a team. Each member has a role that decides what they can change.

When you invite team members to join your Formspark workspace, they will receive an invitation email. The link in it works once and expires after 7 days.

Free workspaces include 5 team members. Upgraded workspaces have no practical member limit. See limits and plans.

TIP

You can send invitations to users who still need to create a Formspark account or to those who already have one.

Steps

1. Open the Members screen
2. Fill in their email
3. Choose their role
4. Press Send invitation

Pending invitations

Invitations nobody has accepted yet are listed under Pending invitations on the Members screen, with the number of days before each one expires.

• Press Resend to email a fresh link. The old link stops working.
• Press Revoke to take an invitation back. Its link stops working.

An expired invitation stays in the list, so you can resend it.

Roles

Every member is an admin, an editor or a viewer.

	Admin	Editor	Viewer
Read submissions and analytics	Yes	Yes	Yes
Export submissions	Yes	Yes	Yes
Create and change forms	Yes	Yes	No
Delete forms and submissions	Yes	Yes	No
Connect and disconnect integrations	Yes	Yes	No
Change spam protection	Yes	Yes	No
Invite a member	Yes	Yes	No
Resend or revoke an invitation	Yes	Yes	No
Change a member's role	Yes	No	No
Remove a member	Yes	No	No
Leave the workspace	Yes	Yes	Yes
Delete the workspace	Yes	No	No

A viewer reads and nothing else. They cannot change a setting, break an integration or delete anything, so you can give a client access to their own submissions without giving them the rest of the workspace.

An editor builds and maintains forms.

Only an admin can invite another admin, or resend and revoke an admin invitation. A workspace always keeps at least one admin.

TIP

Choose the role when you send the invitation. You can change it later from the Members screen, next to the member's name.

Leaving a workspace

1. Open the Members screen
2. Press Leave workspace

You lose access to its forms and submissions. To come back, someone in the workspace has to invite you again.

The last admin cannot leave. Make another member an admin first, or delete the workspace instead.